A core component of QuickBooks, a company file, is essential for every user. It contains vital financial information and allows users to store data for multiple businesses separately. Due to the critical nature of the financial data stored in company files, numerous entrepreneurs and new QuickBooks users may feel uncertain about creating new company files from existing ones in QuickBooks.
Whether you want to start fresh or just organize your financial records better, knowing how to create new company files from existing ones can be very useful. Creating a company file is straightforward and does not require any specialized technical skills. All you need is an understanding of the process, which will guide you through this blog.
If you feel that professional assistance is necessary, we recommend not risking your data and contacting an expert with significant experience. There's no need to search far and wide for a team of certified accounting professionals. Simply give us a call at our toll-free number 1.855.856.0042, and our technical support team will be ready to assist you.
Follow These Steps to Create a New Company File in QuickBooks
Below is a complete stepwise guide that you should follow to create a new company file carefully. If these steps are not followed, QuickBooks cannot communicate with the company file. So, let’s follow the steps mentioned below.
Step 1: Make a copy of an existing company file
Open QuickBooks Desktop and the company file you wish to copy.
Access the Product Information window by pressing F2.
In the File Information section, locate the saved location of your company file on your computer.
Back up your company file and rename it when restoring the file.
Step 2: Delete transactions from the copied company file
Restoring the backup creates a new company file that retains the same accounts, lists, templates, and preferences. To begin anew, remove the transactions that QuickBooks duplicates.
Open your new company file.
Navigate to File, then Utilities, and select Condense Data. If prompted to remove budget data, choose Yes.
In the Condense Data window, select All Transactions and click Next.
Follow the on-screen instructions to delete transactions.
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Step 3: Verify your accounts
After condensing the file, QuickBooks removes transactions. Run a Transaction List by Date report to ensure your accounts are empty.
Access to Reports and open the Reports Center.
Locate the Account & Taxes section and select Transaction List by Date.
Adjust the date range for the report to start before the oldest transaction in the copied file.
Step 4: Configure online banking, payroll, and additional services
Access the settings or preferences section in QuickBooks.
Look for the option to set up online banking, payroll, and other services.
Follow the on-screen instructions to configure each service.
Verify the setup to ensure it is correctly completed.
That concludes this segment on setting up Creating New Company Files from Existing Ones in QuickBooks. Creating a company file is straightforward when you follow the correct steps. If you're still unsure about the process or encounter difficulties, don't hesitate to contact our technical support professionals at our toll-free QuickBooks support number at 1.855.856.0042. Our experts are ready to assist you with any questions you may have.
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